Glossary
Bill of Lading (BoL)
Section titled “Bill of Lading (BoL)”A shipping document issued by a carrier that confirms receipt of goods for transportation.
Used to record shipping information and provide legal evidence of goods being transported between parties.
Bill of Materials (BoM)
Section titled “Bill of Materials (BoM)”A structured list of all raw materials, fabrics, trims, labels and components required to manufacture a product. Used in CMT products.
Used to define all materials and components required to manufacture a product and to support costing, purchasing and production.
Booking Ref
Section titled “Booking Ref”The reference number that you will get either from the FORWARDING AGENT or the SHIPPING LINE.
It confirms a specific booking on a vessel; it appears on the Purchase Order Print Out.
The name under which a product or range of products is marketed and sold. A Brand represents the product’s identity and may be owned by the company or licensed from another organisation.
Used to identify the commercial brand under which products are marketed, sold and reported.
Brand Group
Section titled “Brand Group”A collection (or grouping) of brands.
This allows you to report on multiple brands at once.
A staff member responsible for sourcing products or raw materials, negotiating with suppliers and placing purchase orders to meet business requirements.
Used to assign responsibility for supplier negotiations, purchasing decisions and the placement of purchase orders.
Category
Section titled “Category”A subdivision within a department that groups similar products.
Used to classify similar products to simplify product searches, reporting, pricing and inventory management.
Example: Girls, Ladies, Boys, Men
Colour
Section titled “Colour”The individual colour assigned to a product.
Used to define the individual colours available for products and to create Colourways and product Variants.
Colour Palette
Section titled “Colour Palette”A predefined collection of colours available for use within the business.
Used to maintain a standard list of approved colours available for product development and manufacturing.
Colourway
Section titled “Colourway”A specific colour or colour combination in which a product or style is manufactured and sold. Each Colorway represents a unique product variant.
Used to identify the available colour variations of a Style and to generate product Variants and SKUs.
Example: Black, Blue, Multiple
Company
Section titled “Company”A legal business entity within the system. A Company can be a Wholesaler, Customer, Supplier or Trading Partner.
Used to identify the legal entity responsible for business transactions, inventory, financial records and reporting within the system.
Example: Mr Price Apparel, Mr Price Home, Mr Price Sports
Coordinator
Section titled “Coordinator”A staff member responsible for coordinating activities between departments, suppliers and customers to ensure products progress through the development and production process.
Used to assign responsibility for coordinating processes.
Cost Price (CP)
Section titled “Cost Price (CP)”The cost per unit that includes ALL costs for the product.
This cost is used together with the WSP to calculate Gross Margin for a product.
Cust H/O
Section titled “Cust H/O”The target date for the products to arrive at the customer.
Used to track the status of product delivery.
Cust. DC
Section titled “Cust. DC”The traget date for the products to arrive at the customers distribution centre.
Used to track the status of product delivery.
Cust/Supplier Ref.
Section titled “Cust/Supplier Ref.”?
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Customer
Section titled “Customer”An individual or organisation that purchases products or services from the company.
Used to manage sales, customer information, delivery addresses, pricing, credit limits and customer order history.
Example: Mr Price Apparel, Mr Price Home, Mr Price Sports
Customer Group
Section titled “Customer Group”A collection of one or more related customer companies that operate under common ownership or management.
Used to organise multiple related companies under a single corporate structure for consolidated reporting, shared master data and administration.
Example: Mr Price Group
Customer Order
Section titled “Customer Order”***see also: [Purchase Order (Sales), Sales Order
A sales order received from a customer requesting the supply of products. It records the products ordered, quantities, prices, delivery details and order status.
Used to record customer demand, reserve inventory, manage order fulfilment and generate invoices and delivery documents.
Cut Sheet
Section titled “Cut Sheet”TBC
TBC
Cut, Make, Trim (CMT)
Section titled “Cut, Make, Trim (CMT)”TBC
TBC
Department
Section titled “Department”The highest level of product classification used to group related products for reporting and merchandising purposes.
Used to organise products into major business divisions for reporting, merchandising, budgeting and inventory analysis.
Example: Ladieswear, Menswear, Homeware
Designer
Section titled “Designer”A staff member responsible for creating and developing product concepts, styles, colours, specifications and technical design information.
Used to record responsibility for creating and maintaining product designs, specifications and technical information.
Fabric
Section titled “Fabric”The primary textile material used to manufacture a product. Fabric records typically include composition, construction, weight, colour, supplier and other technical specifications.
Used to define the materials used in manufacturing products and to support sourcing, costing and production planning.
Example: Cotton, Denim
Factory Cost (FC)
Section titled “Factory Cost (FC)”The cost per unit that the supplier charges you; this is a base price and does not include shipping, taxes, duties, etc.
Used to calculate the Cost Price.
Finance Costs
Section titled “Finance Costs”Costs related to the financing of product purchases.
A component of the final Cost Price of a product.
Full Production Package (FPP)
Section titled “Full Production Package (FPP)”TBC
TBC
Goods Received Note (GRN)
Section titled “Goods Received Note (GRN)”A document that records the receipt of products or materials from a supplier.
Used to confirm receipt of goods from suppliers, update inventory and verify deliveries against Purchase Orders.
Gross Margin
Section titled “Gross Margin”The profit that you will make for a product. Calculated as (WSP - CP)/WSP.
Used to assess whether product ins are viable.
Incoterms
Section titled “Incoterms”A set of rules which define the responsibilities of sellers and buyers for the delivery of goods under sales contracts.
The incoterms are required when creating Indents, POs or Invoices.
Indent
Section titled “Indent”***see also: [Supplier Order, Order, Purchase Order
A formal document issued to a supplier requesting the supply of products or materials. It specifies the items, quantities, prices, delivery requirements and agreed purchasing terms.
Used to formally request products or materials from a supplier and to manage purchasing, deliveries and supplier commitments.
Insurance Costs
Section titled “Insurance Costs”Costs related to the insurance cover for a product shipment.
A component of the final Cost Price of a product.
Item Code
Section titled “Item Code”?
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Item No.
Section titled “Item No.”The customer Item No. for a Colourway (optional).
If used, when you create a PO that uses this Colourway, the PO Item No. will default to this Item No.
Landed Cost
Section titled “Landed Cost”The cost per unit that includes the Factory Cost, Freight Cost, Duty Cost and other Local Costs.
This cost is used to calculate the Cost Price.
Licensor Code
Section titled “Licensor Code”?
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Merchandiser
Section titled “Merchandiser”A staff member responsible for planning, coordinating and managing product ranges, pricing, sourcing and production to ensure products meet customer and business requirements.
Used to identify the employee responsible for managing product ranges, sourcing, costing and product lifecycle activities.
Milestone Tracking (MST)
Section titled “Milestone Tracking (MST)”Milestone Tracking allows you to create tasks with associated milestone dates so that you can track progress of the order and purchase processes.
Used to keep track on task completion to see if any delays will affect your target delivery date.
***see also: [Indent, Supplier Order, Purchase Order
A formal document issued to a supplier requesting the supply of products or materials. It specifies the items, quantities, prices, delivery requirements and agreed purchasing terms.
Used to formally request products or materials from a supplier and to manage purchasing, deliveries and supplier commitments.
Pack No.
Section titled “Pack No.”TBC
TBC
Packing List
Section titled “Packing List”A list of items that have actually packed for either a Sales Order or Warehouse Transfer.
Used to track inventory.
Product
Section titled “Product”***see also: [Style
The name under which a product or range of products is marketed and sold. A Brand represents the product’s identity and may be owned by the company or licensed from another organisation.
Used to identify the commercial brand under which products are marketed, sold and reported.
Product Group
Section titled “Product Group”A broad classification of products that share similar characteristics or purpose.
Used to group related products that share common characteristics for merchandising, reporting and product management.
Example: Apparel, Footwear, Accessories
Product Subtype
Section titled “Product Subtype”An additional level of classification used to further define a Product Type.
Used to provide an additional level of product classification for more detailed reporting and product selection.
Example: T-shirt, Jacket
Product Type
Section titled “Product Type”A further classification within a Product Group that describes the specific type or style of product.
Used to further classify products within a Product Group to improve product organisation, filtering and reporting.
Example: Tops, Bottoms, Underwear
Production
Section titled “Production”Date that production is complete at the Supplier.
Used to track the status of product delivery.
Production Assistant
Section titled “Production Assistant”A staff member who supports the production team by coordinating documentation, monitoring production progress, following up with suppliers and assisting with production administration.
Used to assign responsibility for supporting production planning, supplier communication and production administration.
Purchase Order
Section titled “Purchase Order”***see also: [Indent, Supplier Order, Order
A formal document issued to a supplier requesting the supply of products or materials. It specifies the items, quantities, prices, delivery requirements and agreed purchasing terms.
Used to formally request products or materials from a supplier and to manage purchasing, deliveries and supplier commitments.
Purchase Order (Sales)
Section titled “Purchase Order (Sales)”***see also: [Customer Order, Sales Order
A sales order received from a customer requesting the supply of products. It records the products ordered, quantities, prices, delivery details and order status.
Used to record customer demand, reserve inventory, manage order fulfilment and generate invoices and delivery documents.
Sales Order
Section titled “Sales Order”***see also: [Purchase Order (Sales), Customer Order
A sales order received from a customer requesting the supply of products. It records the products ordered, quantities, prices, delivery details and order status.
Used to record customer demand, reserve inventory, manage order fulfilment and generate invoices and delivery documents.
Sample
Section titled “Sample”A prototype or pre-production version of a Style. Multiple sample stages may exist during product development.
Used to manage prototype garments through the design, approval and production process before bulk manufacturing begins.
Season
Section titled “Season”A merchandising period during which products are designed, manufactured and sold.
Used to group products by selling period for planning, merchandising, forecasting and reporting.
Example: Summer 2026
Ship Date
Section titled “Ship Date”The date on which the products will be shipped.
Used to track the status of product delivery.
Size Points
Section titled “Size Points”The individual sizes that make up a Size Range. Each Size Point represents a single available size.
Used to represent the individual sizes within a Size Range for inventory, ordering and production planning.
Example: Small, Medium, Large or UK Size 8, 10 and 12
Size Range
Section titled “Size Range”A predefined collection of available sizes assigned to a product or style.
Used to define the complete set of sizes available for a Style and to standardise sizing across products.
Example: Mens T-shirts or UK Sizes 6–12
SO/BR Number
Section titled “SO/BR Number”The reference number that you will get either from the FORWARDING AGENT or the SHIPPING LINE.
It confirms a specific booking on a vessel; it appears on the Purchase Order Print Out.
Stock Keeping Unit (SKU)
Section titled “Stock Keeping Unit (SKU)”A unique identifier assigned to a specific product Variant for inventory management. Each SKU represents a single combination of Style, Colourway, Size and other applicable attributes.
Used as the unique inventory identifier for purchasing, warehousing, sales, barcode labelling and stock management.
***see also: [Product
A unique product design that defines the appearance, construction and characteristics of a product. A Style typically includes details such as description, colourways, size ranges, fabrics, trims and product specifications.
Used as the master product record from which all product Variants, SKUs, Colourways and Sizes are created and managed.
Style Code
Section titled “Style Code”Unique identifier assigned to a Style.
Used as the unique business identifier for a Style and as the primary reference throughout the product lifecycle.
Supp. Ref. No
Section titled “Supp. Ref. No”Supplier Reference Number.
Reference Number for a product supplied to you from your Supplier.
Supplier
Section titled “Supplier”A business that provides products, materials or services to the company.
Used to manage purchasing activities, supplier information, purchase orders, deliveries and supplier performance.
Example: XYZ Manufacturing
Supplier H/O
Section titled “Supplier H/O”Date that the products leave the Supplier for shipment (ie ex works date).
Used to track the status of product delivery.
Supplier Order
Section titled “Supplier Order”***see also: [Indent, Order, Purchase Order
A formal document issued to a supplier requesting the supply of products or materials. It specifies the items, quantities, prices, delivery requirements and agreed purchasing terms.
Used to formally request products or materials from a supplier and to manage purchasing, deliveries and supplier commitments.
Any material or component added to a garment other than the main fabric.
Used to manage non-fabric components required during manufacturing, costing and purchasing.
Example: Buttons, Zips, Lace
Variant
Section titled “Variant”A specific version of a Style that differs by one or more attributes such as Colourway, Size or Fit. Each Variant represents a unique stock item that can be ordered, manufactured and sold.
Used to represent a specific sellable version of a Style based on a unique combination of attributes such as Colourway, Size and Fit.
Example: T-shirt/Blue/Large
Vessel ETA
Section titled “Vessel ETA”Estimated arrival date of the booked vessel.
Used to project whether your ordered products will arrive on time.
Vessel ETD
Section titled “Vessel ETD”Estimated departure date of the booked vessel.
Used to project whether your ordered products will arrive on time.
Warehouse Transfer
Section titled “Warehouse Transfer”A transaction used to move inventory from one warehouse or storage location to another while maintaining accurate stock records.
Used to record and control the movement of inventory between warehouses or storage locations while maintaining accurate stock balances.
Wholesale Price (WSP)
Section titled “Wholesale Price (WSP)”The price per unit that you charge to your customers.
Used to calculate the profit (margin) of your product.
Wholesaler
Section titled “Wholesaler”A business that purchases products from a supplier for resale to retailers or other businesses.
Used to manage wholesale trading partners, purchase orders, sales orders and customer relationships.
Example: ACME Wholesalers SA, ACME Wholesalers Asia
Wholesaler Group
Section titled “Wholesaler Group”A collection of one or more related wholesale companies that operate under common ownership or management.
Used to organise multiple related companies under a single corporate structure for consolidated reporting, shared master data and administration.
Example: ACME Wholesalers